Mackoff Mohamed

1801-808 Nelson Street

Vancouver, BC  V6Z 2H2

(604)-633-1888

info@mackoff.ca

© 2019 Mackoff Mohamed 

Vancouver Boutique Law Firm

Careers

At Mackoff Mohamed, our purpose is “To create thoughtful solutions that help improve our clients’ lives”. This has been born from tirelessly advocating for our clients for over three decades.

 

We achieve this purpose through:

  • Attaining a deep understanding of the needs of each client

  • Critical listening and consideration of clients, witnesses, and others involved in each case

  • In-depth investigation through analysis of data and details to uncover all potential avenues and options

  • Diligent preparation

  • Continually developing and refining our legal expertise 

Receptionist

Our firm is growing and we are seeking a Receptionist to join our team.

 

As the Receptionist, you are an integral part of supporting the team, representing the firm to external clients, and helping the firm’s operations run smoothly and efficiently.

 

Responsibilities:

  • Reception

    • Greet and direct visitors to appropriate team members, handling client inquiries, arranging local couriers and administering the meeting room schedule

    • Respond to inquiries regarding general information about the firm

    • Answer incoming calls and direct calls to voicemail or take messages as required

    • Check and update the Reception voicemail box and forward calls as appropriate

    • Distribute incoming mail and faxes to appropriate team members and administer internal mailboxes

    • Send out, receive, and distribute local courier packages

    • Keep front Reception desk and waiting area organized and clean

  • Administration

    • Order and arrange distribution and storage of office supplies, kitchen supplies and equipment (including coffee and water services) for the office

    • Organize inventory of business cards, letterhead and envelope stock with suppliers to ensure adequate supply

    • Handle daily invoices received by the office

    • Coordinate business card, name tag, and name plate orders

    • Manage office equipment, ensuring service and maintenance is done regularly as well as troubleshoot equipment breakdown of fax machines/photocopiers and contact suppliers to organize repairs as necessary

    • Keep kitchens tidy and neat

 Required Skills & Knowledge:

  • Excellent interpersonal and customer service skills

  • Computer skills, experience with Microsoft Office

  • Previous office administration and reception experience with ability to convey a professional demeanor and to handle multiple tasks simultaneously

  • Excellent written communication skills including the ability to prepare business memos and letters

  • Familiarity with office equipment, telephone systems, and voice mail

  • Organization and time management skills

 

Personal Characteristics:

  • Customer focused, courteous, and diplomatic

  • Ability to handle difficult issues in a calm and professional manner

  • Attention to detail

  • Show good judgement and take initiative

Please submit your resume to ajordan@mackoff.ca.